VAT Invoice Generator

What this VAT invoice generator does

It makes an invoice for a business that charges VAT: both VAT numbers, the tax point, which lines carry VAT, the rate, and totals before and after VAT. The sample is a London company billing a Berlin customer in pounds at 20%, with one line that carries no VAT. Type over it and download the PDF. No account needed.

How to make a VAT invoice

1. 1

   Add both businesses

   Your business goes under From, your customer under To. Type each VAT registration number in Tax ID / VAT number.

2. 2

   Number and date the invoice

   If the supply happened on a different day from the invoice date, enter it in Supply date / tax point.

3. 3

   List the items

   One line per item with the price before VAT, up to 30 lines. Untick Taxable on a line that carries no VAT.

4. 4

   Set the VAT

   The tax starts at VAT 20%. Change the rate or label if needed, and tick Reverse charge when the sale needs that note.

5. 5

   Download the PDF

   Press Download PDF, check the preview, complete the short security check and save the file.

What you can fill in

VAT numbers, the tax point and the reverse charge

HMRC lists what a VAT invoice has to show in VAT Notice 700/21, section 4.1, among them a unique sequential number, the time of supply, your VAT registration number, the rate of VAT, the amounts excluding VAT and the total VAT in sterling. In this editor:

• Your VAT number goes in Tax ID / VAT number under From. With the tax label VAT, the PDF prints it as VAT Reg. No., and the customer's too.
• The time of supply goes in Supply date / tax point and prints under the invoice date; left empty, it is not printed.
• The totals show the net subtotal, the VAT with its rate and the total. When VAT applies to taxable items only, unticked lines print (No VAT charged).
• The editor does not convert currencies. If you bill in euros, add the VAT total in pounds yourself, for example in Notes.

The notice also says special rules apply to invoices for supplies subject to a reverse charge. For such a sale, tick Reverse charge in Totals and the PDF adds the note "VAT Reverse Charge applies. Customer to account for VAT." Nothing is added unless you tick it, and the VAT rate stays the one you set.

More than one VAT rate

The editor applies one rate per invoice. For 20% on some lines and 5% on others, use the Excel template below: it has a VAT % column on each line and a summary that adds up the net amount and VAT for each rate you enter.

The PDF file

• Rendered on our server over an encrypted HTTPS connection, in the layout of the preview, and downloaded to your device.
• Letter or A4, and also Legal, A5, A3 and Tabloid / Ledger. Long invoices run on to a second page unless you tick Fit everything on one page.
• File name from the document type and number, for example vat-invoice-VAT-2026-001.pdf.
• A one-line "Created free with makeinvoicepdf.com" credit is on by default; one checkbox in the settings turns it off.
• Your draft is saved in this browser until you reset it.

Blank VAT invoice template

For filling in by hand or in Office: a VAT % column, a VAT summary by rate, a tax point field and a line for reverse charge or exemption wording. The Excel file adds up the lines, the summary and the totals itself. The PDF and Word pages are A4.

Related tools

• Reverse VAT Calculator: the net price and VAT inside a VAT-inclusive price.
• Credit Note Generator: reduce a VAT invoice after a return or an overcharge.
• Multi-Currency Invoice Generator: totals in a second currency at a rate you type.